Privacy notice

What personal data we collect and why we collect it

European Forest Institute (“EFI”, “we”, “us” or “our”) may collect information about You in a variety of ways when You visit our website forestsmallholders.org, including any other media form, media channel, mobile website, or mobile application related or connected thereto (collectively, the “Website, as described below.

Personal Data

Personally identifiable information, such as Your name, email address, and telephone number, and demographic information, such as Your age, gender, hometown, and interests, that You voluntarily give to us when You sign up to our mailing list, or when You choose to participate in various activities related to the Website, such as online events and trainings. You are under no obligation to provide us with personal information of any kind, however Your refusal to do so may prevent You from using certain features of the Website.

Derivative Data & Mobile Device Data

Derivative Data is information our servers automatically collect when You access the Website, such as Your IP address, Your browser type, Your operating system, Your access times, and the pages You have viewed directly before and after accessing the Website.

Mobile Device Data is information such as Your mobile device ID, model, and manufacturer, and information about the location of Your device, if You access the Site from a mobile device.

The purpose of collecting this data is to ensure the correct functioning of the Website. The grounds for processing is that the data is necessary for the performance of a task carried out in the public interest.

Subscriptions to the newsletter

If You consent to it, EFI will use personal data provided by You (such as name, email, and organisational affiliation) to give You customised newsletters and other information emails as You have requested. To further improve our services to You, EFI will collect information on which newsletters and other information emails You have received and read, as well as which links You have opened through the newsletters and other information emails. Your personal data may also be shared by EFI with third parties for processing for these purposes.

The grounds for this processing is Your consent. You can withdraw Your consent at any moment by unsubscribing through a link in the newsletters You will receive.

How we use cookies

We may request cookies to be set on Your device. We use cookies to let us know when You visit our websites, how You interact with us, to enrich Your user experience, and to customize Your relationship with our Website.

We use the following cookies:

• Essential website cookies: these cookies are strictly necessary to provide You with services available through our website and to use some of its features.
• Google Analytics cookies: these cookies collect information that is used either in aggregate form to help us understand how our website is being used or how effective our communication campaigns are, or to help us customize our Website and application for You to enhance Your experience.
• Other external services: we also use different external services like Google Webfonts and external Video providers.

Most browsers are set to accept cookies by default. You can remove or reject cookies, but be aware that such action could affect the availability and functionality of the Website.

Website analytics

We may also partner with selected third-party vendors, such as Google Analytics, and others, to allow tracking technologies and remarketing services on the Website using first party cookies and third-party cookies, to, among other things, analyze and track users’ use of the Website, determine the popularity of certain content and better understand online activity. By accessing the Website, You consent to the collection and use of Your information by these third-party vendors. You are encouraged to review their privacy policy and contact them directly for responses to Your questions. We do not transfer personal information to these third-party vendors. However, if You do not want any information to be collected and used by tracking technologies, You can refuse so in our cookies settings.

You should be aware that getting a new computer, installing a new browser, upgrading an existing browser, or erasing or otherwise altering Your browser’s cookies files may also clear certain opt-out cookies, plug-ins, or settings.

Embedded content from other websites

This Website may include embedded content such as videos, images, text, audio, graphics, software and others. Embedded content from other websites behaves in the exact same way as if You have visited the other website.

These websites may collect data about You, use cookies, embed additional third-party tracking, and monitor Your interaction with that embedded content, including tracking Your interaction with the embedded content.

Events, conferences, seminars or similar

If You take part, or register to take part, in an event, conference, seminar or similar organised or supported by EFI, we will process Your personal data (such as name, email, organisational affiliation) to allow for Your participation and to provide You with information relating to the event. If, during the event, You choose to interact verbally or in writing e.g. by commenting or asking questions, or non-verbally, EFI will process Your personal data in order to facilitate, disseminate, and follow-up on Your interaction. We might also use it for further activities if we inform You specifically about this in advance of Your interaction. Your personal data may also be shared by EFI with third parties for processing for these purposes.

The grounds for this processing is that You have consented to it, or that it is necessary for the performance of a task carried out in the public interest, for compliance with a legal obligation to which EFI is subject, or for EFI to fulfil contractual obligations or is required in order to establish a contractual relationship.

Unsolicited messages/enquiries

If You send us unsolicited messages containing personal data we will process this personal data in order to take action, or to document action taken, based on the message You have sent us. Your personal data may also be shared by EFI with third parties for processing for these purposes.

The grounds for this processing are that it is necessary for the purposes of the legitimate interests pursued by EFI or by a third party, especially the proper functioning of the organs and bodies of EFI, subject to the processing being proportional in relation to the legitimate interests of the data subject.

Compliance with applicable law

EFI may process Your personal data as required to comply with applicable laws and regulations, or to take action to defend EFI’s legitimate interests or those of a third party. Any such processing will be proportional in relation to Your legitimate interests.

How long we process Your personal data

We will only process Your personal data to the extent necessary to achieve the purpose with the processing. Your personal data will not be processed for longer than is needed to fulfil the purposes of the processing.

Data protection at EFI is regulated by the EFI Data Protection Rules.

Contact us

Please address any enquiries regarding this Privacy statement to dataprotection@efi.int